From Planning to Perfection: International Office Sharpens Readiness Through Internal Meeting for AsiaCALL 2025 Conference
Cirebon, October 26, 2025 — Lala Bumela Sudimantara, Ph.D., Director of the International Office, led an internal meeting focused on revising and confirming the budget for the upcoming AsiaCALL 2025 International Conference. The meeting, conducted online and was attended by several members of the Global Engagement Team who are actively involved in administrative preparation. The meeting reviewed key allocations, including catering and operational logistics. “We need to adjust the budget wisely based on our real needs,” said Lala Bumela, Ph.D., emphasizing the importance of precision and accountability in financial management. The team carefully analyzed every item to ensure efficiency while maintaining international standards. This meeting highlighted the International Office’s consistent dedication to professionalism and reliability in event preparation.
Budget planning for an international conference demands both accuracy and flexibility. Throughout the meeting, the administrative team reviewed each financial item in detail, comparing projected expenses with realistic needs. The process required strong coordination among members to ensure that every number matched with the institution’s expectations. Multiple revisions were made to maintain consistency and prevent any potential discrepancies in documentation. Weekly deadlines were set to ensure that all procurement and reservations could be completed on time. Each team member was reminded to regularly check the email to monitor progress and confirm updates from various parties. This systematic approach showed how the International Office managed complex financial tasks with precision and discipline.
According to Lala Bumela, Ph.D., financial management for an international-scale event requires patience and continuous refinement. “The budgeting process is quite rigid, and we have to go through several rounds of review to make sure every figure is accurate,” he explained. The revisions were necessary to align the budget with internal guidelines and institutional accountability procedures. Lala Bumela, Ph.D. emphasized that accuracy in financial handling reflects the credibility and professionalism of the International Office. Each expenditure was analyzed carefully to ensure compliance and avoid unnecessary spending. This long yet careful process improved the team’s financial awareness and administrative skills. The meeting served as a real example of how rigorous financial planning can build institutional integrity and efficiency.
In addition to financial discussions, the meeting also finalized key administrative timelines to synchronize all AsiaCALL 2025 preparations. Several documents related to logistics, vendor coordination, and participant management were carefully reviewed for consistency. Adjustments were made to reflect updated costs, revised allocations, and changes in conference needs. The Global Engagement Team played an active role in organizing schedules and tracking progress throughout the preparation period. “Let’s make sure all orders are confirmed within this week,” reminded Lala Bumela, Ph.D., stressing the importance of timely execution. This structured coordination reflected how administrative discipline supports the success of large-scale international events. The team’s cooperation became a vital foundation in ensuring that every task was handled professionally.
Beyond the administrative and financial aspects, the meeting also discussed creative preparations for the AsiaCALL 2025 Conference. The International Office finalized plans for cultural performances that will be showcased during the opening ceremony and gala dinner, highlighting Indonesia’s rich artistic heritage. This attention to creative elements demonstrates the office’s effort to combine academic professionalism with cultural appreciation. Bumper digital materials such as twibbon and videotron visuals were also prepared to enhance the event’s visual identity. Each member contributed ideas to ensure every segment felt inspiring and globally engaging. These combined efforts show how teamwork and creativity can elevate an academic event into a memorable international celebration. The International Office’s thorough preparation ensures that AsiaCALL 2025 will deliver both substance and experience.
As the meeting concluded, Lala Bumela Sudimantara, Ph.D. reminded everyone about the value of teamwork and consistency in achieving excellence. “Each of us must work together effectively, intelligence is not enough without teamwork,” he said, motivating the team to stay united throughout the process. He also reminded the members to anticipate possible revisions early to avoid last-minute delays. “Now, let’s put our full focus on AsiaCALL. Big achievements always require big efforts,” He concluded with encouragement. AsiaCALL 2025 itself is expected to bring significant benefits in promoting language learning innovation through technology integration. The meeting successfully reinforced both the spirit and strategy needed to make this prestigious event a success.
Author: Salsabilla