Orchestrating Mintzbergian Organizational Functions for Global Execution: Strategic Plotting by the International Office in Preparation for the Launch of CILEM 2025 as the Initial Axis of International Engagement
Cirebon, July 2, 2025 — In preparation for one of the most significant international milestones of the year – the official launch of CILEM (Center of Islamic Law and Ethics of Mubadalah) 2025 – the International Office and Partnership of UIN Siber Syekh Nurjati Cirebon held a high-level coordination meeting led by Lala Bumela Sudimantara, Ph.D. The agenda focused on strategic plotting, referring to the meticulous division of tasks and institutional responsibilities among key team members. The meeting was attended by the Global Engagement Team (GET), with Tsamara Bahira and Farah Syifa serving as the lead coordinators of the plotting framework. Their leadership in assigning operational, creative, and representational tasks demonstrated a clear understanding of what it means to position UIN SSC within a global arena. While the majority of responsibilities were directed to members of the GET Team, a minority were delegated to representatives of CILEM to ensure integrative collaboration. The meeting was also joined by Fitriana, M.H., CILEM’s Program Manager, whose insights bridged academic vision with technical feasibility. “Launching CILEM is not just a ceremonial event, it’s the symbolic ignition of our academic diplomacy,” remarked Lala Bumela Sudimantara, Ph.D., opening the session with clarity and conviction.
By applying Mintzberg’s theory of organizational structuring, the plotting process assigned each individual to roles reflective of their competencies and alignment with institutional needs. Farah Syifa explained that the GET Team treated the plotting process not as a static checklist, but as a responsive mechanism that simulates how global institutions operate. “We are not simply preparing a run-down or assigning jobs, we are rehearsing how a university functions under international pressure, with agility and vision,” she stated. Echoing this, Tsamara Bahira added, “We interpreted this task through the lens of systems thinking, ensuring that every assignment connects across functions, publications, logistics, technical execution, guest experience, and strategic communications.” Their approach highlighted how plotting an event like CILEM’s launch goes beyond internal coordination; it is a laboratory for adaptive leadership and scenario-based international project management.
Representing the institutional heart of CILEM, Fitriana, M.H. emphasized that the GET Team’s involvement reflects a new era of academic collaboration rooted in shared values and professional execution. She underscored that CILEM – anchored in Islamic law, ethics, and social justice – requires not only technical expertise but also intellectual alignment from its collaborators. “The GET Team did not only demonstrate capability; they showed commitment to the very ethical foundations we represent,” Fitriana affirmed. Her role in the plotting ensured that the event content, guest curation, and communication narratives align with CILEM’s mission as a knowledge hub that bridges Islamic scholarship with contemporary relevance. The collaboration between IO and CILEM therefore becomes not just practical, but ideological, uniting institutional function with intellectual substance.
Throughout the meeting, Lala Bumela Sudimantara, Ph.D. continually framed the exercise as more than an event launch, it was a prototype for long-term international positioning. He highlighted how plotting with intention, responsiveness, and structural clarity was essential in building a replicable system for future global programs. “CILEM 2025 is our first living model of operational intelligence,” he explained, “where we test our ability to integrate academic integrity with international mechanisms.” His vision positioned the event not as an isolated endeavor, but as the entry point to institutional maturity on the world stage. By intentionally applying organizational theory into practice, the plotting exercise served both as planning and pedagogical immersion for young professionals to lead in high-stakes, cross-cultural academic environments.
The atmosphere during the session was described by many as electrically focused, a rare blend of technical rigor and inspired purpose. Flowcharts filled with dependencies, role matrices tied to event priorities, contingency plans for cross-border coordination, and digital execution briefs reflected a rehearsal not only for an event, but for the institution’s global ascent. GET operated as an organic, thinking organism, balancing anticipation with action. It was not simply a planning session; it was the live enactment of intellectual agility, leadership literacy, and transnational project choreography. The plotting process ignited a spirit of excellence among the team that not only prepared them for July 7th’s CILEM launch, but also for the broader challenges of international engagement, academic diplomacy, and institution-building through real-time execution.
As the meeting concluded, the participants were left with a heightened sense of ownership and purpose. This wasn’t just about preparing for an event, it was about mastering how to operate as a global university with structure, substance, and synergy. “Through this plotting,” Lala Bumela Sudimantara, Ph.D. concluded, “we are launching not only CILEM 2025, but also a generation of professionals who understand how to organize complexity, design for impact, and deliver with intellectual grace.” The launch of CILEM 2025, therefore, marks more than the inauguration of a new center; it represents UIN SSC’s step forward as a proactive, knowledge-producing, and globally conscious institution, with the GET Team as its living engine of transformation.
Author: Muhammad Azkiya Bahtsulkhoir